Off-Site Records Management & Storage

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Secure Off-Site Records Management

Datastore is a local leader in data storage and records management serving the National Capital Region. We offer a secure, specialized storage facility to store your sensitive and important documentation and a customizable web portal that allows you to store, review, and manage your information.

Off-site record storage is the most efficient, cost effective, and secure way to protect your intellectual assets and records. We offer a secure, specialized storage facility and a customizable web portal that allows you to store, review, and manage your information.

Why Store Off-Site

  • You will be able to safeguard your sensitive information in a secure offsite location
  • You will be able to maximize your office space to increase efficiency
  • You will be able to quickly and easily retrieve your records physically or electronically
  • Your staff will be able to stick to their core duties which will increase productivity and allow them to focus on billable tasks

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Records Management Services

Box Storage Management
  • Safeguard your files and boxes from theft and fire by storing them off-site in a secure facility
  • Manage records in real-time through our online portal and barcode tracking system
  • Same & next day delivery of files or boxes
File Indexing
  • Manage files on-demand with our secure customer portal
  • Files are also available by calling direct or sending an email where a local records management specialist can assist
Customized Solutions
  • For more unique challenges related to on-site or off-site document storage, our team of experts can develop a customized solution to suit your organization and needs.
Document Destruction
  • Set retention cycles for specific boxes or files and we’ll prompt you for permission to destroy the material after shelf life expires
  • In-house shredding is done by our Datashred Security Division which simplifies the secure process and maintains the chain of custody
  • Certificates of destruction are provided upon completion and complete storage history
Storage Boxes
  • Datastore sells standard file 1.2 cubic feet boxes (banker boxes) as well as custom size boxes for clients to store their documentation and files.
Datastore Facility & Technology
Facility – Our state of the art facility is protected by a waterless fire suppression system, 24/7 monitoring as well as backup generators ensuring no service or security interruptions. Pest and climate control, motion detectors, CCTV monitors as well as passcode protection are also in place.
Online Records Management System – Datastore’s online records management system is adaptable to match our clients’ needs and management processes. Viewing, retrieving, storing and managing as are all easily done through our web-based client portal. Our barcode scanning system is utilized to manage all records and to ensure a full chain of custody.
Transportation – Secure in-house vehicles and bonded drivers ensure that your documents reach their destination. Records are scanned and signed for at pick up and drop off to ensure a proper chain of custody. Each pick up/delivery produces a receipt of records transported.
Chain of Custody – Sophisticated technology allows you to view an indexed list of records in real time. Strict procedures for transportation and destruction keep your documents secure at all times.
Datastore Advantage
Our staff are knowledgeable and trusted experts who work with clients to provide practical, 7 years compliant, and secure document storage and management as well as file destruction services.